Alva Studios

TERMS AND CONDITIONS

By hiring from Alva East Ltd, Alva West Ltd or Alva Coachworks Ltd T/A Alva Studios, you are agreeing to the following terms and conditions:

1. By confirming a hire, the Hirer shall be deemed to have accepted the terms and conditions of this agreement, which shall govern the provision of the Services to the exclusion of any other terms and conditions (including without limitation any terms and conditions of the Renter).

2. Hire Period: All studios are hired on 10 hour basis, with a start time between 7am and 9am at standard rates. Outside of these hours overtime rates apply. All studios are supplied to the Client clean and with brilliant white painted cove floors and walls. No alterations or decorations to the Studio are permitted without the written consent of Alva Studios. All costs and expenses incurred by the Company arising out of any breach of this Condition shall be paid by the Client in full, without deduction, immediately upon the Company’s demand.

3. The Client is liable for any loss or damage made to the fabric of the building, fixtures and fittings, furniture, appliances, or equipment hired throughout the duration of the booking, unless caused by an employee of the Company. General cleaning charges are included within the basic hire cost. If any further or specialised cleaning is required, the Client will pay all additional costs incurred including a 50% studio hire fee covering the day following hire.

3.1 Alva studios does not permit the Client to bring into or place in the Venue or surrounding grounds any sand/soil, helium balloons, confetti, glitter, fireworks or other flammable, combustible, dangerous or objectionable items, substances, or liquids. Certain items may be acceptable but only with prior written approval from Alva Studios. The client will be subject to additional cleaning and waste removal charges in the event of such use

3.2 Alva Studios does not dispose of sets or props, and there is no storage provided post-event without written consent from Alva Studios. In the event of sets, props, lighting or production set ups being left in the studios, we reserve the right to make appropriate charges for de-rig and disposal at the client’s expense. Alva Studios will not accept liability for any loss or damages to any items left at the venue by the Client before or after the hire.

4. Any deliveries / pickups outside of the agreed Hire Period must be requested in writing by the Client and agreed with Alva Studios. This may incur additional charges. All parcels delivered to the Studio on behalf of the Client must be fully addressed with the Client’s details and shoot information. The Company reserves the right to refuse any parcels not complying with these rules. The Company shall not be held responsible for any Hirer’s property stored at the premises including items received prior to the shoot and items left behind after the hire completion.

4.1 Taxes owing on deliveries received by Alva Studios sent from outside of the UK are the sole responsibility of the client. Alva Studios reserves the right to invoice the client for all taxes owing post hire.

5. Hire of services and Equipment: All lighting equipment must be supplied by ProLighting Ltd. Alva Studios does not allow any external lighting equipment into Alva Studios premises under any circumstances. All equipment supplied by Alva Studios is checked and tested and deemed to be in good condition and in a good state of repair. It is the Client’s responsibility to notify the Company of any defects or faults before the commencement of the shoot.

5.1 Alva Studios will use all reasonable efforts to have each item of specified Equipment available for hire on the Commencement of Hire but shall not incur any liability whatsoever in the event of any non-availability due to failure by another client to return, unforeseeable mechanical breakdown or any other circumstance beyond its reasonable control, including last minute additional requests.

6. Force Majeure: Alva Studios shall not be liable for any delay or failure to supply services or goods if such delays or failure result from events beyond its reasonable control or from third party actions including but not limited to breakdown of equipment or machinery, communications failure, floods, fire, strikes and ‘acts of god’.

7. Cancellation of Studio Hire. After confirmation of studio hire (via email or other) Alva Studios reserves the right to charge the client the full fee along with costs incurred by the company in relation to the confirmed booking, including but not limited to catering, kit hires, sub hires and set build

7.1 All communications relating to bookings must be made in writing (which may include by e-mail) and shall be deemed to be received on the date on which it is received by Alva studios where such receipt is before 18.00 hours on a Business Day and shall otherwise be deemed to be received on the next following Business Day of actual receipt by Alva Studios.

7.2 Cancellation of Equipment Hire. After confirmation of equipment hire (via email or other): (a) If notice is given to terminate or extend the hire period more than 24hours before the agreed time, there will be no penalty. (b) If notice is given within 24 hours of agreed time, a charge equivalent to 50% of one day’s hire cost will be levied.

(c) If no notice is given to cancel the hire; then a charge equal to the entire daily rate will be made to the hirer’s account.

(d) In all of the above cases, Alva Studios reserves the right to charge fully for any equipment cross-hired to facilitate a rental. 8. Limitation of Liability: Alva Studios shall not be held liable for losses, damages, costs or claims in the event of any equipment supplied for Hirer’s use being found to be defective, not fit for purpose or unsuitable for the intended use. The parties hereto agree that this waiver is a material part of the consideration for this rental agreement.

8.1 If any film, disc, software, or other media other than Alva Studios’ is damaged or destroyed, our liability will not exceed the value of the film, disc, software or other media notified to us in writing in advance of the hire to allow us to insure such loss or damage. If no value is notified to us you agree that our liability is limited to the rental cost of the damaged material.

9. Insurance Cover: It is a condition of hire that all equipment be comprehensively covered against loss, damage, or theft from commencement to end of the hire period.

A damage and loss waiver facility is available on all kit rentals at a fee calculated at 15% percent of the total rental fee (prior to any discount given), however it is the Hirer’s responsibility at the time of setting up their account to advise if this facility is required, otherwise it will be assumed that the Hirer has their own sufficient cover in place. It should be noted that while the facility is comprehensive the Hirer is liable for an excess of £250 per item.

The Hirer should be aware of the exclusions and in the event of any equipment being lost, stolen or damaged while on hire, the Hirer will report any relevant details to Alva Studios as soon as practicable, and in event of any loss or theft make a report to the local police.

10. Responsibility of Hirer: Hirer agrees to operate each piece of equipment rented hereunder in accordance with the manufacturer’s operating procedures. Hirer agrees not to assign or transfer this rental agreement or the property subject to this rental agreement. 11. If Hirer fails to return said equipment when due or fails to pay the rental therein, Alva Studios may declare Hirer in default and shall have the right to repossess said equipment from Hirer and to recover all damages, accrued rental, cost and reasonable legal fees. Hirer hereby waives any claim for loss or damage from said repossession.

12. If after the return of said rental equipment Alva Studios discovers that the same has been damaged while rented under this agreement, the Hirer shall be notified of the description of such damage and will remain liable for any amount required to repair or replace such item, and any potential loss of hire charges.

13. In the event Hirer is in default under this rental agreement and an action is commenced to enforce any right hereunder the prevailing party in such action may recover from the other, in addition to all other relief, reasonable legal fees incurred in said action or proceedings.

14. Digital capture/Storage: Unless otherwise instructed, all digital capture and back up is the responsibility of the hirer. If requested prior to hire, Alva Studios will store digital capture for up to 30 days. Beyond this time charges will be applied according to Alva Studios current prices.

Note: Alva Studios accepts no liability for loss or damage to stored or captured images during or after the Hire Period.

15. Internet Access: Alva Studios shall not be held responsible or liable for any losses, liabilities, additional costs, damages, or delays arising from interruption or outages in the internet access included with the studio hire. While we will take all reasonable measures to rectify any interruptions in the internet access that we provide, we cannot be held responsible for any disruptions caused by internal or external equipment failure, service interruption by the ISP, service interruptions in the backbone optical network, interruptions due to planned or unplanned maintenance work, fires, natural disasters or other ‘acts of God’, mains power failures, wireless interference, the failure of our providers, or the failure of the internet generally (where other ISP’s are adversely affected) and shall not be liable for any delay or failure in the performance of its obligations to provide access to the internet.

16.Payment Terms(a) Credit terms of 30-days can be offered at Alva Studios’ discretion following successful credit reference checks. Any hire provided under these credit terms is to be paid within 30 days of the invoice date. (b) Failing credit checks or where no references are supplied an Advance Account will be opened requiring payment upfront for each hire. (c) All first-time hires must be paid in full 24 hours before the first day of rental. (d) All companies not registered to a UK address will be subject to an Advance Account. (e) If payment is not made in accordance to the above mentioned terms, the hirer will forfeit their right to any agreed discount.

Alva Studios Ltd reserves the right to cancel any booking not adhering to the above terms.

17. Parking of Vehicles: Vehicles and their contents are parked on Alva Studios premises at the owner’s risk. Alva Studios shall not accept responsibility for any loss or damage to vehicles or their contents.

17.1 Clients are required to provide vehicle registrations as well as the name and contact telephone number for all vehicle owners before studio hire begins.

18. Privacy Statement

We take our clients privacy seriously and will only use any Personal or Company information, and any other information received, to provide the products and services that you have requested from us and to administer your account.